Privacy Policy

In accordance with Regulation (EU) 2016/679 of 27 April 2016 (General Data Protection Regulation – GDPR) and Organic Law 3/2018 of 5 December on the Protection of Personal Data and guarantee of digital rights, users of this website are informed about the processing of their personal data.

1. Data Controller

Data Controller: A.S.E.T.A.P.
Tax ID (C.I.F.): G-79409488
Postal address: Calle Lanzarote, 8, 28970 Humanes de Madrid, Spain
Contact email: asetap.es@gmail.com
Email for data protection matters and exercise of rights: asetap.es@gmail.com

2. Purpose of the Processing

The personal data provided by users through this website will be processed for the following purposes:

To respond to enquiries, requests for information, or communications sent through the contact forms or by email.
To manage participation, registration, or requests for information related to the congress.
To manage relations with attendees, speakers, sponsors, exhibitors, collaborators, or entities interested in the event.
To send communications related to the organisation of the congress, including practical information, programme changes, updates, or administrative matters connected with the event.
To process information submitted through external registration or information forms that may be linked from this website, including forms created with third-party services such as Google Forms.
To manage communications through social media channels where links to official profiles are made available on the website.
To comply with legal obligations applicable to A.S.E.T.A.P.
To ensure the security of the website and prevent misuse.

3. Categories of Data Processed

Depending on how the user interacts with the website, the following categories of personal data may be processed:

Identification data, such as name and surname.
Contact data, such as email address and telephone number.
Professional data, such as organisation, position, or professional activity.
Data necessary for registration, participation, or administrative management of the congress.
Any other information voluntarily provided by the user in their communications.

The user guarantees that the data provided is accurate, truthful, and up to date.

4. Legal Basis for the Processing

The legal basis for processing personal data may be, depending on each case:

The data subject’s consent, when they voluntarily contact A.S.E.T.A.P. or submit their data through forms or email.
The application of pre-contractual measures or the performance of a contractual relationship, when processing is necessary to manage registration, participation, or collaboration in the congress.
Compliance with legal obligations.
The legitimate interests of A.S.E.T.A.P., when necessary for the proper organisation of the congress, the handling of requests, or the security of the website, always within the applicable legal limits.

Where processing is based on consent, such consent may be withdrawn at any time, without affecting the lawfulness of processing carried out before its withdrawal.

5. Data Retention

Personal data will be kept for as long as necessary to fulfil the purpose for which it was collected and, afterwards, for the legally required retention periods in order to address any possible liabilities.

As a general rule:

Data sent through contact forms or emails will be kept for as long as necessary to respond to the enquiry.
Data related to registration, participation, or management of the congress will be kept for as long as necessary for the organisation of the event and for the applicable legal retention periods.
Data required to comply with legal, accounting, tax, or administrative obligations will be kept for the periods established by the applicable legislation.

6. Recipients of the Data

Personal data may be disclosed to third parties where this is necessary for the proper management of the congress or where there is a legal obligation to do so.

In particular, the following may have access to the data:

Web hosting, email, or technological support providers.
Form, registration, or event management platforms, including third-party tools that may be linked from the website, such as Google Forms.
Banks or payment service providers, where necessary, although payment processing may take place outside the website following direct communication with the interested party.
Social media platforms, where users voluntarily interact with A.S.E.T.A.P. through official profiles linked on the website.
Public authorities, competent bodies, courts, or tribunals, in cases provided for by law.

Where third parties process personal data on behalf of A.S.E.T.A.P., they will do so with the legally required safeguards.

7. International Data Transfers

As a general rule, A.S.E.T.A.P. will seek to ensure that personal data is processed within the European Economic Area.

However, some third-party tools or technological providers linked to or used through this website, such as email, form, analytics, embedded content, or social media services, may involve international data transfers. In such cases, these transfers will only take place where appropriate safeguards exist in accordance with current data protection legislation.

8. Rights of Data Subjects

Users may exercise their rights at any time regarding:

access,
rectification,
erasure,
objection,
restriction of processing,
data portability,
and withdrawal of consent.

To exercise these rights, users may send a request to:

A.S.E.T.A.P.
Calle Lanzarote, 8, 28970 Humanes de Madrid, Spain
Email: asetap.es@gmail.com

Likewise, if users believe that their rights have not been properly addressed, they may lodge a complaint with the Spanish Data Protection Agency (AEPD).

9. Mandatory Nature of the Data

Data requested in forms and marked as mandatory will be necessary in order to properly handle the user’s request or manage their relationship with the congress. If such data is not provided, the relevant request may not be processed.

10. Third-Party Data

If the user provides personal data belonging to third parties, they declare that they are duly authorised to do so and undertake to inform those third parties in advance of the contents of this Privacy Policy.

11. Minors

This website is not specifically intended for minors. If a minor provides personal data without the necessary authorisation from their legal representatives, A.S.E.T.A.P. may take the appropriate measures to delete such data.

12. Data Security

A.S.E.T.A.P. adopts reasonable technical and organisational measures to protect personal data and prevent its loss, alteration, unauthorised processing, or improper access.

13. Social Media and Third-Party Services

This website may include links to third-party websites, social media profiles, or external services such as online forms. Access to and use of such external services is subject to the terms, conditions, and privacy policies of the respective providers. A.S.E.T.A.P. is not responsible for the privacy practices, contents, or functioning of such third-party services.

14. Changes to the Privacy Policy

A.S.E.T.A.P. reserves the right to amend this Privacy Policy in order to adapt it to legislative, case-law, or operational changes. In such case, the updated version will be published on this page.

Last updated: 22 April 2026